Privacy Policy

1-1. Basic Policy

PHT Inc. (hereinafter referred to as "our company") deeply recognizes that personal information is an important part of privacy. In handling personal information in our business activities, all our officers and employees will comply with the laws and regulations concerning personal information and the internal rules established for the protection of personal information. We will respect the rights and interests of individuals, meet the trust and expectations for our company, and fulfill our social responsibilities.

1-2. About the Handling of Personal Information

1. About the acquisition of personal information
   Our company will acquire personal information after announcing or notifying the individual of the purpose of use of the personal information.
2. About the use of personal information
   Our company will use personal information within the scope of the purpose of use for which the individual's consent has been obtained, except in cases permitted by law. If we change the purpose of use of personal information, we will use it after announcing or notifying the individual of the changed purpose of use and obtaining their consent.
3. About the disclosure and provision of personal information to third parties
   Our company will not provide or disclose personal information to third parties unless we have obtained the individual's prior consent or it is permitted by law.
4. About security measures for personal information
   Our company will establish internal rules and take reasonable security measures to prevent loss, destruction, alteration, leakage, unauthorized access, etc. of personal information. We also provide education to employees who handle personal information and enter into contracts with contractors regarding the handling of personal information and safety measures, and properly manage them.
5. About inquiries from individuals regarding personal information
   Our company will set up an inquiry desk for handling personal information. Also, if we receive a request from the individual or a lawful agent for notification of the purpose of use, disclosure, correction/addition/deletion, suspension of use/deletion, or suspension of provision to third parties of personal information we hold, we will take necessary measures within a reasonable scope.

2-1. Purpose of use of personal information

Our company uses personal information obtained from customers, business partners, shareholders, and other related parties (hereinafter referred to as "customers, etc.") within the scope necessary for the achievement of the following business and purposes of use. However, personal information for which we have separately announced or notified the purpose of use and obtained consent when we acquire it will be used within the scope of its purpose of use. Furthermore, personal information that we acquired and hold before December 31, 2012, will also be used within the scope of the following purposes of use.

[Business Content]

1. Mainly semiconductor manufacturing equipment business and related businesses
2. Other businesses stipulated in the articles of incorporation and businesses incidental thereto

[Purpose of use]

1. To confirm that customers, etc. are themselves or their representatives for the promotion, sale, and service of our company's or PHT Group companies' (including affiliated companies) products (including purchased products), and various services
2. To conduct transactions (including sales, purchase, and payment collection/payment transactions) with customers, etc.
3. To conduct marketing activities for the development and commercialization of new products, and for services
4. To properly perform the business entrusted when all or part of the processing of personal information is entrusted by other operators, etc.
5. To manage customer information and product information
6. To provide shareholder information to shareholders and to notify dividends, etc.
7. To conduct financial activities related to our company and PHT Group companies
8. To conduct recruitment activities at PHT Group companies
9. To conduct purchasing activities
10. To appropriately and smoothly fulfill transactions with customers, etc.

2-2. About Joint Use

We will jointly use the personal information of customers, etc. as follows.

1. Items of personal information to be jointly used
   Company name, company address, business office, affiliation, position, name, age, telephone number, FAX number, email address, etc.
2. Scope of those who jointly use
   PHT Group companies, affiliated companies, joint research institutions, special contract shops, agents, etc.
3. Purpose of use
   The same as "Purpose of use of personal information" in 2-1 above
4. Name of the person responsible for the management of the personal information to be jointly used
   The same as the contact point described in "Inquiries about personal information" in 5 below

2-3. About the provision of personal information to third parties

We properly manage the personal information of customers, etc., and do not provide personal information of customers, etc. to third parties without obtaining prior consent. However, this does not apply in the following cases.

1. When we have obtained the individual's consent in advance
2. When it is based on laws and regulations
3. When it is necessary to protect the life, body or property of an individual and it is difficult to obtain the individual's consent
4. When it is particularly necessary to improve public health or promote the healthy development of children and it is difficult to obtain the individual's consent
5. When it is necessary to cooperate with a national institution or a local public entity or a person entrusted by them in performing the affairs prescribed by laws and regulations, and obtaining the consent of the individual might hinder the performance of the affairs
6. When all or part of the handling of personal information is entrusted within the scope necessary for the achievement of the purpose of use
7. When personal information is provided to the successor in the event of a merger or other reasons for business succession
8. When providing to those listed in the scope of joint users in 2-2 above

When the person in question wishes to be notified of the purpose of use of the retained personal data provided, or wishes for disclosure, correction, addition, deletion, suspension of use, erasure, or cessation of provision to third parties (hereinafter collectively referred to as "disclosure, etc."), we will respond appropriately in accordance with the provisions of laws and regulations based on the request of the person or their agent. However, the personal information subject to such disclosure, etc. is limited to the personal information we hold, over which we have the authority to disclose, etc.

Note: The term "retained personal data" refers to personal information over which our company has the authority to disclose, etc., as defined in the "Act on the Protection of Personal Information".

【開示などの手順】

1. If you wish to request disclosure, etc., please fill out the necessary information on our designated "Request Form for Personal Information", and mail it to our contact point listed in "5. Inquiries about personal information". Please note that we only accept requests in writing.
2. When making a request, please enclose one (copy) of the following official documents issued by a government agency for personal identification: driver's license, passport, health insurance card, pension book, residence card, My Number card (front side only), etc. For requests for disclosure, etc. by a representative, please always enclose our designated "Power of Attorney", a seal registration certificate of the customer, etc. (within 3 months from the date of issue), and the representative's personal identification document, along with the personal identification document of the customer, etc. If the representative is a legal representative such as a parent, it is also possible to submit a copy of the family register or a copy of the resident's card that shows the relationship with the customer, etc. instead of a power of attorney.
3. After conducting personal identification, we will investigate the personal information of the person and take necessary measures, and send the results to the person as a response letter. However, we may not issue a response letter if we respond by an interview method.
4. To avoid misdelivery, the response letter will be sent to the person by "registered mail for the person only". Therefore, the person will be charged for the postage of the response letter. Please enclose stamps equivalent to the domestic standard mail within 25g and the registered mail for the person only when sending the necessary documents (the postage may be subject to change). However, the above postage is not necessary if there is no need to send a response letter by taking appropriate measures by an interview method.
5. The personal information obtained in relation to the request for disclosure, etc. will only be used within the scope necessary for the request for disclosure, etc. The submitted documents will be properly stored for a certain period of time and then discarded.
6. The personal information obtained in relation to the request for disclosure, etc. may be provided to our group related companies within the scope necessary for the request for disclosure, etc.
7. If any of the following reasons apply, we may not disclose the information. If a decision is made not to disclose, we will notify you of the reason.
   When personal identification cannot be performed due to reasons such as the contents of the request form or power of attorney not matching the contents of the personal identification document

   When there are defects or deficiencies in the specified request form or necessary documents

   When there is no payment for the return postage

   When the subject of the request for disclosure, etc. does not fall under "retained personal data"

   When there is a risk of harming the life, body, property or other rights and interests of the person or a third party

   When there is a risk of significantly hindering the proper implementation of our business

   When there are other legal provisions
8. The personal information obtained in relation to the request for disclosure, etc. will only be used within the scope necessary for the response to the request, and will be discarded by an appropriate method after the response is completed. We do not return the request form for personal information, power of attorney, and personal identification documents, etc.
9. In relation to the request for disclosure, etc., we may contact the person or the representative by e-mail, telephone, etc.
10. We may change all or part of the procedure for disclosure, etc. without prior notice. The changes will be announced on this page.

We will handle the personal information collected through our website or registered by the individual basically in accordance with the above content, but especially in accordance with the following items.

1. We will manage and store personal information under a strict management system, and strive to strengthen security to prevent the loss, destruction, alteration, and leakage of the individual's information to third parties.
2. Our website includes services that require you to register your personal information. The details of the purpose of use of the registered personal information are clearly stated on each business site that provides the service, and those contents will be applied preferentially.

Inquiries about personal information, requests for disclosure, etc., as well as complaints, are accepted at the following contact point.

[Contact point for "Personal Information"]

Address: 1-41-12 Akabane, Kita-ku, Tokyo 115-0045
PHT Inc.
In charge of "Personal Information" inquiries